For businesses, email plays a vital role as its the most appreciated mode for official communication, both internally externally. Repeated and rising practices of email migration is an example of how deeply organisations are concerned about it.
Here office 365, stands tall with other cloud-based email services available for the target consumer, and users (administrators) seek for best practices of speedy email mailboxes migration to Microsoft office 365.
IMAP (Internet Message Access Protocol), cutover, staged, hybrid deployment, and third-party software tools are different migration methods available to migrate on-premises email mailboxes to office 365, careless of the method you opt, inefficient migration workloads result in lengthy migration jobs.
- Calculate request wait time
Mailbox migration speeds vary user-by-user, depending on the migration method they choose. Thus, its important to plan the specific number of mailboxes migration within the defined period.
To pace up the mailbox (Exchange) migration process, you can calculate the request wait time. To calculate, the math formula is, (number of mailboxes for migration) = (total time) (average queue time) * (migration rate).
- Schedule and Run Test Migration
You can schedule and test mailbox migration before initiating the main migration process, to better understand the potential mailbox wait time in the queue. Doing so will help in observing the average wait time for each mailbox in the queue.
- Use a Third-Party Software or Service
For smooth and faster email mailbox migration to Office 365, you can use third-party software or migration service. On the internet, various software/tools are available that offers email mailbox migration for various web email services likegmail, domino, novell groupwise, and more, to Microsoft office 365. Though, exchange mailbox migration is an exception in such cases.
Some third-party tools for email mailbox migration are available at no cost, while most of the companies offer their migration service under the freemium tag.
To test the capabilities features the tool offers, you may download the demo version and later can buy the full version upon satisfaction.
Another best practice for migration to Office 365 is to measure the potential migration performance. Many third-party migration tools use RPC (remote procedure call) protocol instead of HTTP, to test the migration performance, connect Outlook with your Office 365 accounts using RPC, and confirm cache mode is active. Now, import a PST file with sample data and measure migration performance by observing the time taken to upload the PST data file.
Once the migration is complete, check the rate of migration should be similar (slightly, due to overhead during real mailbox migration) with tools that use RPC over HTTP protocol, with no other restrictions.
Bad internet speed can also affect the mailbox migration throughput, in such a case network stability holds much of the importance, and due to slow internet speed, large mailbox migration to Office 365 would take longer than the average migration rate.
Along with the factors mentioned above, there remain many others, which can affect your attempt ofmailbox migration to office 365. But you can improve your overall migration experience by implementing the given best practices foroffice 365 migration. To know more about office 365 migration, you can visitServer Consultancy.