Top tips to ensure good invoice management

The fiscal management is considered one of the main strategies of the business community to keep up the tax and fiscal obligations in the financial sector.

In a more practical way, we can cite as an example:

  • Due payment of taxes;
  • The correct issuance of invoices;
  • Business tax planning (tax benefits, tax reduction, among others).

On the other hand, issuing invoices can be a complicated task and can give you a lot of headaches with the tax authorities if you make a mistake in the issuance process.

It is worth remembering that this activity goes far beyond the fiscal area of ​​an organization, also reaching departments such as logistics, finance, and purchasing, for example.

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Therefore, once you adhere to this organizational planning strategy, it means that you are avoiding problems, evolving your business, optimizing tasks and the best part: everything is legal!

Have you ever wondered what happens if youdon't issue an invoice?What are the risks to your business?We've put together specific content about it, be sure to check it out!

And here's the golden tip: If you're really looking to have a solid and productive fiscal and tax management, the big thing is to havetools forprocessautomation!

So, do you want to know more about the subject?Then check out this post, our list oftop tips for good invoice management.Check out!

What are the benefits of efficient tax management?

Well, right away, we can guarantee that the optimization of time, energy and security to develop activities are the bigcheckpoints.

Through these advantages, you are freed from the bureaucratic processes that are often the thorn in the side of many entrepreneurs.

But, in addition, we can also mention other benefits, such as:

  • Better organization of documents;
  • More assertive accounting service;
  • Ease and efficiency in issuing invoices;
  • Cost reduction;
  • Gain credibility in the market.

Thus, through fiscal management it will be possible to reduce bureaucracy in the tax-fiscal scenario and get ahead of the competition, eliminating concerns and boosting sales.

What are the main tips for good tax management?

It is no longer a secret that fiscal management is a great ally of companies, becoming a key part of effective administration and creating space for more assertive decision-making.

Remember that for this, the ideal is that you have a process automation system, the famousERPs, a software that will unify your company's information and allow you to have more agility to perform your daily activities.

And, in relation to the field of invoices, we put together a list with themain tips for you to make a good management.Follow:

  1. Consultation and monitoring of invoices

Tax documents record and prove the transactions that take place in the sale and purchase of products or services.

Thus, it is known that electronic invoices provide companies with important information about the constant movements in the financial sector.

The acknowledgment of issued invoices, goods issue from stock, product entry, progress of shipped products, are just some of them.

Byconsulting an invoice issued against a CNPJ, for example, you can have much more security in this process of issuing invoices.

No matter what the size of the company, keeping an eye on the invoices issued against the CNPJ is essential to avoid problems, such as the case of cold bills, for example.

It is noteworthy that any oversight related to incorrect issuance or cancellation of notes is a fact to be aware of, as these situations can cause a lot of headaches when you have to declare your transactions with the Internal Revenue Service.

Therefore, it is essential that fiscal monitoring takes place in a practical and efficient way.

For this, the ideal is to have a solution that allows your company to be able to monitor your invoices quickly, regardless of City Hall or Sofas.

  1. High performance issuing software

If your organization's tax solution lacks high processing power and automated functions, your operation is at risk.

After all, there may be, mainly, many errors and slowdowns during the entire issuance process.

Remember that in addition to issuing invoices, it is also necessary to ensure an efficient operation and use this obligation in favor of your business, streamlining your processes.

Therefore, it is important to know how to choose theidealelectronic invoice issuerfor your business.

  1. Understand which electronic invoice should be issued

Knowing the difference between the maintypes of invoicesand knowing which ones to issue for your business model is essential to continue the sales process and scale your business.

Among the main types of note, we have:

  • Electronic Product Invoice (NF-e):a receipt that serves to authenticate the sale of goods in e-commerces or physical stores.
  • Electronic Consumer's Invoice (NFC-e):documents the commercial sales transactions and replaces the issuance of thetax coupon, widely used in the retail sector.
  • Electronic Service Invoice (NFS-e):used when there is any provision of service regardless of the type, size and tax regime of your business.

Note:Each note has its own regulation, so stay tuned!There are also specific legislations (state/municipal) that provide guidelines for use.

And just so you can have a base of the many other types of tax documents that exist, we've listed some examples:

  • Electronic Tax Coupon (CF-e):Used in the retail sector in the State of So Paulo and Ciara;
  • Electronic Bill of Lading (CT-e):Used in the provision of cargo transportation services;
  • Complementary Invoice:Aims to correct the quantity of merchandise or the tax amount;
  • Denied Invoice:issued when the issuer or recipient is irregular;
  • Rejected Invoice:issued when there is wrong information in the document;
  • Return Invoice:aims to cancel sales or purchase transactions;
  • Remittance Invoice:issued when there is no sale, but follow-up.

Attention!Despite using the same type of note (CF-e), the State of So Paulo and the State of Ciara operate with different mandatory equipment for the issuance of this document, namely, theSATand theMFE, respectively.

  1. Secure storage of Knifes

TheXMLfilesof electronic invoices is what proves the authenticity and gives legal validity to the document.

According to the law, it is necessary to store them for at least 5 years.So make sure your documents are securely stored throughout this period.


In this post, you could better understand the concept and benefits of fiscal management, and also had access to our list with the main tips on how to apply this strategy so that it has positive results.

There is no doubt that, given so many advantages, this organizational planning will be the key point to get ahead of the competition and further boost your company's growth.

Now that you understand what fiscal management is and know the importance of keeping it in your organization, take advantage and discover whatCNAE is and how important it is for your business.

Source: Property News